What are the Requirements for an EGM?

An Extraordinary General Meeting (EGM) in a strata scheme is a meeting called outside the usual annual cycle to address urgent or significant matters that require owner approval. In New South Wales, an EGM can be requested by the strata committee, the strata managing agent, or by owners entitled to at least 25% of the unit entitlements. The request must be made in writing and clearly state the reasons for the meeting.

Once called, at least 7 days’ written notice must be given to all lot owners, outlining the date, time, venue (or method if held electronically), and the agenda items to be discussed. Only items listed on the agenda can be voted on. A quorum must be met at the meeting, and resolutions are passed according to the type of motion—ordinary, special, or unanimous. EGMs are a critical tool for strata communities to make timely decisions on issues like major repairs, legal disputes, or urgent financial matters.